Time Card Corrections

Paylocity Time Card Corrections

Employees have the ability to add, edit, and delete entries. The Employee Dashboard displays the Activity section with different functions to view/edit. The same options are available within the Kiosk.

Under the Activity section the headers are:

• Errors
• Recent Activity
• Information
• Corrections

Errors

By default, employees see the most recent 10 missing punches in an open pay period. To view additional missed punches, select View All Errors.

The columns display the missing punch information through the following columns:

Date - Date that the missed punch occurred.

Error Type - The type of punch that is missing.

Information - The action needed to address the error. The Fill in Missing Punch link displays a drawer that allows the employee to submit a request to correct the below fields:

• Date
• Punch Time
• Reason for Correction
• Cost Centers
• Punch Note

Recent Activity

By default, employees will see the most recent 10 punches or punches for the past 5 days (10 punches total). View All Activity lists all the punches for the specified date range. The back arrow allows employees to navigate to past dates.

• Date - Date the punch occurred.
• Punch - The type of punch. Punch types available to the employee are set by the Payroll Policy. Example: Given an employee is on a policy that allows lunches but does not allow breaks, the employee will see Clock In, Clock Out, Start Lunch, End Lunch, and Transfer. Options for Start Break and End Break will not appear in the drop down.
• Time - When the punch occurred.
• Note - Text applied at the time of punch.
• Adj. – Dollar amount for any adjustments the employee entered at the time of clock out on a kiosk.

Actions - A drawer allowing the employee the ability to edit or remove a specific punch.

• Edit - A drawer with the respective punch details where the employee can request an update for: Time, Date, Punch Type, Reason for Correction, Cost Centers, and Punch Note.
• Remove - A drawer with the respective punch details where the employee requests punch removal.
• X - A drawer where the employee can request punch removal for future punch dates and times.

Add a Punch - Drawer where the employee can add a punch for a past or current date if the time has

passed (employees are prevented from pre-populating punches in the future). Employees are prevented from adding a punch in a closed pay period.

Information

Paylocity recommends employees view hours from the Activity drawer. The Information section includes:

• Employee's week to date total hours worked (decimal format).
• Employee's current Attendance Points balance.
• Ability to Email My Timesheet.

Corrections

By default, users will see the most recent 10 corrections.

• Request Type - Correction type.
• Request Date - Date the request was submitted.
• Punch Date - Date the punch occurred.
• Status – Current status of the request. When selected the request details display.
• View All Requests - Displays all the correction requests. Employees can see the status of requests and additional details by selecting the date.

Important Information:

• When approving a correction, the Reason for Correction will not post to the punch as an employee note. However, the text entered into the Punch Note field will post as an employee note.
• When a supervisor/admin provides a comment at time of approval/denial, this is visible to the employee from the Corrections tab, in the View Correction Details drawer.

You can view this article at:

https://paylocity.egain.cloud/system/templates/selfservice/pctycss/help/customer/locale/en- US/portal/308600000001009/content/PCTY-112787